Forwarded on Normandy's behalf. Carol
Date: Thu, 16 Feb 2006 13:39:32 -0800
From: Normandy Helmer <nhelmer@uoregon.edu>
User-Agent: Thunderbird 1.5 (Windows/20051201)
To: Carol Hixson <chixson@darkwing.uoregon.edu>
CC: diglib@lists.uoregon.edu
Subject: Re: diglib: DCC Meeting Monday Feb. 20
On Feb 20 my 14-year-old daughter will be speaking at Lewis & Clark College, on the panel at the Sherer Memorial Lecture on information needs for the Millennium generation. So I really need to be in Portland that afternoon.
I'm sorry I won't be able to participate in the discussion; I think the survey is very important, and Carol did a great job of lining out the major survey needs. Until we have the data, it's going to be very hard to usefully project our needs and assign staff.
Special Collections has a number of "collections" in digital format. Those that were not created with MDLS are legacy collections, in widely varying formats, standards, and with very little background info. Many of them I uncovered on Libweb, and I still dig up new ones from time to time on CDs caches. I didn't enter any of those in the survey because most of them are so amorphous, and, with the exception of the Ulmann collection, I haven't convinced myself that they all merit retention and additional work. They are currently parked on the SPC server. In the future I will put together a brief background document so we can make decisions about what, if anything, should be done to mainstream them and get them public. They include widescale scanning of Clarence Andrews, Roy Andrews, Lee Moorhouse, Opal Whitely, Carrie Sweetser paintings, and Ingebretsen documents.
Normandy
Carol Hixson wrote:
The next DCC meeting is scheduled for Monday,",What are the curricular or research needs associated with the materials?,"What access restrictions are needed or in place for the materials? (Copyright, redistribution, etc.)",Describe the long-term preservation requirements for materials in this collection. What retention or disposition schedules are associated with these materials?,What file formats have been used or are expected to be created for this collection?,,,,,,,Describe the file naming conventions to be used for materials in this collection and provide some examples of file names.,"What are the system requirements for creating, managing, or accessing the materials? (What software must be used with these materials? Does the library already have a license for this software? What is the ideal software for accessing and using this collection? If the ideal is not possible, what other software options are there?)",What is the estimated size (in files and/or bytes) of the collection? What is its estimated growth?,,
Feb 20 from 2-3:30 in Rowe.
One agenda topic is reviewing the results of the
sample survey that several people took the time
to fill out. The results have been exported to
a spreadsheet which is attached here. If you
prefer to log into the survey site itself and
look at the results there, contact me or Systems
if you need help. If you do log in, please do
not delete or modify anything.
If you have other agenda topics for this meeting,
let me know.
Carol
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RespondentID,StartDate,EndDate,IP Address,Email Address,First Name,LastName,Custom Data,"Describe the collection of materials you have acquired, licensed, digitized, or plan to digitize. Does it have a name?",Is the collection,,,,,,Who are the contact people for this collection?,What are the responsible library departments?,Please list any grants or partners outside the library that are connected with this collection.,Does the library have the original source materials for the digital collection?,"If yes to question 6, where are they and in what form (paper, audio, video, photographs, digital, etc.)?",What is the expected use of the materials?,Are the materials intended for public use?,Is (or will the collection be) available exclusively through the UO Libraries or is it also hosted on another site (commercial or otherwise)?,Is there already a public interface to the digital materials?,,"If yes to question 11, please provide a URL or other means of access to the interface.
Where are the files stored or where do you expect to store them?,,What backup mechanisms do you use?,How often are the files backed up?,"Describe any procedures you follow for checking for file integrity, degradation of storage media, etc.",Do you have any descriptive information (metadata) about the individual files?,"If yes to above, how is this descriptive information associated with the individual files?","Provide any written procedures or documentation about the creation of the collection. Please submit by either URL or email files to the Digital Content Coordinators, via Carol Hixson (chixson@uoregon.edu)",Can the public purchase the entire collection or selected items from the collection?,,"On a scale of 1 to 5 (5 being the most important), what priority ranking do you give this collection? ",Provide a timeline for the completion of the project.
,,,,,,,,Open-Ended Response,Locally created,Purchased,Licensed,Donated,Other (please specify),Open-Ended Response,Open-Ended Response,Open-Ended Response,Open-Ended Response,Response,Open-Ended Response,Open-Ended Response,Open-Ended Response,Open-Ended Response,Response,Open-Ended Response ,Open-Ended Response,Open-Ended Response,Open-Ended Response,Open-Ended Response,JPEG,TIFF,Word Document,PDF,HTML,Other (please specify),Open-Ended Response,Open-Ended Response,Open-Ended Response,Size:,Growth:,Stored:,Expected to Store:,Open-Ended Response,Open-Ended Response,Open-Ended Response,Response,Open-Ended Response,Open-Ended Response,Entire Collection:,Selected Items:,Importance,Open-Ended Responseright concerns have precluded the digitization of some materials. Materials are governed by conditions of use spelled out at: http://libweb.uoregon.edu/catdept/digcol/wwdl/Rights.html,Talk to Heather Briston and Erin O'Meara about retention and disposition of the original materials. The digital collection is intended to be available in perpetuity.,JPEG,TIFF,,,,Other (please specify),txt,"File naming conventions are derived from archival naming conventions for the collections, boxes, and folders containing the original source materials. Files are stored in folders following these conventions and are named according to their page display values. i.e. 001_Page 1, 002_Page 2, 003_[Page 3} with .txt, .jpg, .tiff extensions. The 001_ and 002_ are CONTENTdm conventions for the ordering of pages in a compound object. An example of a folder name is: 10589.bx2.2 where 10589 is an identifier for the collection.","Creating: scanner, Photoshop, Omnipage Pro, MSU acce
189407759,1/26/2006 12:56,1/26/2006 16:34,128.223.85.127,,,,,UO Office of the President,,,,,,,"Carol Hixson, Heather Briston",MDLS & Special Collections,Robert D. Clark Honors College at the University of Oregon,Yes,In Special Collections & University Archives. Paper and some photographs.,"Support for classroom instruction, original research, use by the general public",yes,,Yes,,http://libweb.uoregon.edu/catdept/digcol/clark/index.html,"Collection has been set up to provide support to Honors College courses, such as HC421 and HC441. It is also providing digital access to primary source materials that Professors Frank and Clark are using for a book that they are writing. As far as we know, the materials are not being viewed in class but are instead available for research outside of class. Materials are digitized and full-text searching is also provided.",Materials must be cited according to policies established in Special Collections & University Archives. Privacy and copy
ss, CONTENTdm Acquisitions Station Managing: MSU access, CONTENTdm Admin interface access and Acquisitions Station and Web browser Accessing: Web browser for public sccess; MSU access, CONTENTdm Admin interface access and Acquisitions Station and Web browser for staff or project team access Currently, the library has a license for CONTENTdm software which allows us to make this digital collection publicly available",1459 files,Unknown,MSU (Ambrosia) and CONTENTdm server (Boundless),same as above,http://darkwing.uoregon.edu/~jqj/diglib/archive/msg00746.html,nightly,None,Yes,"Descriptive metadata includes information identifying the file names and locations. In public view, images are displayed with descriptive metadata.",http://libweb.uoregon.edu/catdept/meta/clark.html,No,Yes,5,"Ongoing, depending on Special Collections and Honors College priorities. Indidividual subprojects have so far been completed within the timeline of a particular class. MDLS, Speci
al Collections, Library Admin and the Honors College will be discussing ongoing support for this model."
190442740,1/31/2006 9:24,1/31/2006 10:35,128.223.85.178,,,,,"Online GIS data, some (all?) of which is available from libweb.",Locally created,Purchased,,,Other (please specify),government agency provided. ,Jon Jablonski,Document Center: MAP Library.,,Yes,"For some of it, we have CD-ROMs. Many of the disks appear handmade (handwritten labels, consumer grade media).",Academic and public download for use in GIS applications. Some appears to be backup copies of data located on disks and on GIS lab workstation.,Yes,Some (perhaps most?) of the data is freely available from other sites.,Other (please specify),Partial.,http://www.libweb.uoregon.edu/map/map_section/map_librarydata.html (there are other pages that link to the data as well),"Curricular: GIS courses in geography, landscape architecture, PPPM. Courses with GIS components in these and other departments. Local manifestations of the data allow 'one-stop shopping' for most student projects. Research: Faculty inabove departments. The data is primarily base data upon which field-gathered data are analyzed. Administrative: University Planning office, Museum of Natural History, ",Currently none. Data at \\Ambrosia01\GIS-Project is mapped to public directory on libweb. Data at \\Ambrosia01\GIS-Archive is not. Needed: the ability to restrict licensed (such as LCOG) data to campus users.,Some data will be superceded with more recent versions. There is currently no framework for determining which pieces should be preserved long-term. Interoperability with current and future systems is a concern.,,TIFF,,,,Other (please specify),TIFF+world file; .ee0 (ESRI interchange format); .shp (ESRI shape file); mrSID+world file; ESRI coverage files.,"No standard convention was used. A good portion of the data is named by Ohio Code, a numeric grid of quadrangles that cover the whole state. Other portions use Public Land Survey System (township and range) designations. It woul
d be possible to call each of these 'sets' a collection unto itself. ","Raster data can be viewed using any appropriate image viewing software. To make sense of the geographic portion of the data, GIS software such as ESRI's ArcMAP, ERDAS Imagine, or MapInfo is required. There us currently a campus-wide license for ArcMAP. Library owns 1 copy of Imagine.",562.21 GB / 15735 files.,potentially 50% per year.,\\Ambrosia01\GIS-Project,,Library Systems is responsible for backing up Ambrosia.,,none.,No,"A tiny fraction of the data has accompanying metadata. For the bulk: it is unknown where the files came from, when they arrived, who loaded them on Ambrosia, or what the extent of individual files or collections are. There is some descriptive text available on libweb.",,No,No,3,Obviously a mechanism needs to be put into place to manage and maintain this data. Or: it would be feasible to scrap this whole collection and start from scratch with actual procedures.
192529295,2/2/2006 9:32,2/2/2006 13:47,128.223.84.203,,,,,"e-Asia. e-Asia is a collection of texts (in seven different languages at present) in multiple ebook formats as well as a collection of images, audio, video, and maps. Althoug in flux, it may contain a database of fulltext materials about Asia that are available on the Web.",Locally created,,,Donated,,,"Bob Felsing, Faye Chadwell",CDA,funded by library admin; also have received materials donations from authors and other web sites.,Yes,The answer to this question is 'yes' and 'no' since materials are frequently ILLed for scanning. Most materials originate as books or journals (paper),"classroom and research although reader enjoyment might be a happy byproduct, too.",yes,"available at easia.uoregon.edu, but could be housed at other sites as well. the mothership is here.",Yes,,easia.uoregon.edu,"digitized materials are created on a number of assumptions, and classroom use is the first on the list. The site is large enough that it serves a range of interests (genealogy, research enjoyment, etc.)",materials can not be used for commercial purposes.,"files will need to be refreshed periodically by migrating to fresh digits. Basically, I don't undeerstand the question since it seems directed to records-keeping archives (or soemthing).",JPEG,TIFF,Word Document,PDF,HTML,Other (please specify),"exe, chm, lit, prc, pdb, mpg, gif, png",Try to keep file name under nine characters and understandable from the name. chinfilms.prc boogerz.lit sanguo.exe,"Creating: scanners, Word, FrontPage, Dreamweaver, Photoshop, Readerworks, Mobipocket creator, Palm builder, Acrobat 7.0 professional Accessing: Apache web server, Coldfusion, MS SQL server 2000 The collection is accessed through the web and uses free ebook/display software.",6 gigs (wild estimate),minimum of 200 items per year,MSU,,"The msu is backed up; multiple copies of files are stored on various PC's, CD-ROM, portable hard drive (
the last is the storage of choice.",Probably every 6 months there is a major back-up; there is so much redundancy built into the operation that files are centrally backed up when the workstations become short of storage.,If an ebook is corrupt it won't work. If it is corrupt a fresh replacement copy is generated. Collection users will notify us of problems; thus far there has been no instance of a corrupted ebook; even the CD-ROM archives seem to be in good health. We did have terrible experience with zip drives/zip disks that resulted in corrupted files and data loss. This problem was resolved by unloading zip disks as quickly as possible and tossing everything 'zip' into the trash.,Yes,ebooks require Dublin core. Subject headings are base on an expansion of BISAC subject codes. ," Must be some somewhere ..... but there is no mystery,the process is a production process that requires trained (and skilled) production workers. All creators of ebooks do the same procedu
re.",No,No,5,There is no artifical end. The end comes when the last public domain book on East Asia is scanned; and that is projected to occur sometime before 2063.
196262834,2/6/2006 10:00,2/6/2006 10:13,128.223.87.174,,,,,UO Channel - A repository of streaming video audio and video media,Locally created,,Licensed,,Other (please specify),UO content captured by Media Services,J.D. Hauger,Media Services,"UO Computing, UO Public and Media Relations",Yes,DV and Beta Tape,Pedsagogical resource building and General promotion of the University to outside users,Yes,Hosted on Media Services server physically located in the Computing Center datacenter,Yes,,http://media.uoregon.edu/channel/,,Video release / copyright release by event stakeholders,Long term tape storage backup (digital) / Tape storage master repository (analog) / Retention schedule TBD,,,,,HTML,Other (please specify),".MOV, .RAM, .MP3, .WMV, .AVI",{Academic Dept}/{YEAR}/{Sponsoring Group}/{Filename in format YYYY/MM/DD_speaker} CSWS/2004/20040210_CarolynRaffenspergerMarthaArguello_300k.rm CSWS/2005/20050301_RaceGenderEthnicityPanel_1000k.wmv WMCLP/2005/20051109_wilma_mankiller_1000k.wm,"Creation: Internet Access, Discreet Cleaner XL, Final Cut Pro, Helix Producer, Quicktime Producer Pro, Windows Media Encoder 9, SSH Access: Internet access, native media player (Quicktime, Windows Media, Real, or compatible) Licenses: Yes Ideal: Windows Media Player Other: Real, Quicktime, Mp3 Player",40GB,2 - 7 GB per academic term,tinder.uoregon.edu,,"Weekly differential tape backups, analog tape storage",weekly,none,Yes,PHP / Mysql database,None,No,No,5,Released and public
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